Ntegrator International Ltd. - Annual Report 2020

126 NTEGRATOR INTERNATIONAL LTD. (Incorporated in the Republic of Singapore) (Co. Reg. No.: 199904281D) NOTICE OF ANNUAL GENERAL MEETING Important Notes on the Forthcoming AGM Arrangements in Light of COVID-19 (continued) 5. Shareholders to appoint the Chairman as Proxy (i) Shareholders (whether individual or corporate) who wish to exercise their voting rights at the AGM must appoint the Chairman as his/her/its proxy to attend, speak and vote on his/her/its behalf at the AGM. (ii) In appointing the Chairman as proxy, Shareholders (whether individual or corporate) must give specific instructions as to voting, or abstentions from voting, in respect of each of the resolutions in the Proxy Form, failing which the appointment of the Chairman as proxy for that resolution will be treated as invalid. (iii) The Proxy Form may be downloaded from the Company’s website at https://ntegrator.listedcompany.com or the SGXNet. Investors Holding Shares through Relevant Intermediaries (including CPF/SRS investors) – Proxy Appointment (iv) The Proxy Form is not valid for use by investors holding shares through Relevant Intermediaries (including CPF/SRS investors) and shall be ineffective for all intents and purposes if used or purported to be used by them. (v) Investors holding shares through Relevant Intermediaries (other than CPF/SRS Investors) who wish to appoint the Chairman as proxy should instead approach their Relevant Intermediaries as soon as possible to submit their votes. (vi) CPF/SRS investors who wish to appoint the Chairman as proxy should approach their respective CPF Agent Banks or SRS Operators to submit their votes (including pre-submission of questions) by 5:00 pm on 18 April 2021 , being at least seven (7) working days before the date of the AGM. 6. Submission of Proxy Form The Proxy Form must be submitted to the Company by 10:30 am on 25 April 2021 in the following manner:- (a) Via Post addressed to the Company at its Registered Office, at 4 Leng Kee Road #06-04, SIS Building, Singapore 159088; or (b) Via email to agm@ntegrator.com; or (c) Via telefax to 64722966. 7. Submission of Questions prior to the AGM (i) Shareholders will not be able to ask questions “live” during the webcast of the AGM. (ii) Shareholders who pre-register for the AGM Live Webcast may submit questions relating to the business of the AGM by using the Webcast Registration Form. All questions must be submitted by 10:30 am on 25 April 2021 . The Company will endeavour to respond to substantive and relevant questions received from Shareholders/ investors holding shares through Relevant Intermediaries (including CPF/SRS investors) via SGXNet and the Company’s website prior to the AGM. Where there are substantially similar questions the Company will consolidate such questions; consequently, not all questions may be individually addressed. The Company will endeavour to address any subsequent clarifications sought, or follow-up questions, prior to, or, at the AGM in respect of substantial and relevant matters. 8. Any reference to a time of day is made by reference to Singapore time. 9. “ Relevant Intermediary ” has the meaning ascribed to it in Section 181 of the Companies Act, Chapter 50.