Ntegrator International Ltd. - Annual Report 2020

28 CORPORATE GOVERNANCE REPORT SHAREHOLDER RIGHTS AND ENGAGEMENT (continued) Principle 11: Shareholder Rights and Conduct of General Meetings Principle 12: Engagement with Shareholders (continued) Minutes of general meetings are made available to shareholders present at the relevant meeting, upon request. In addition, the minutes of AGMs/general meetings of shareholders, incorporating substantial and relevant comments or queries from shareholders and responses from the Board, Management and/or Auditors, are published via SGXNet and on the Company’s website ( Provision 11.5 of 2018 Code ). For the forthcoming AGM, minutes of the meeting will be published via SGXNet and on the Company’s website within one (1) month after the meeting, pursuant to the Order (as defined below). Due to the current COVID-19 restriction orders in Singapore for large group gatherings and pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 (“Order”), the Company’s forthcoming AGM will be held by way of electronic means on 28 April 2021. Alternative arrangements relating to (i) attendance at the AGM via electronic means (including arrangements by which the meeting can be electronically accessed via live audio-visual webcast or live audio only stream), (ii) submission of questions in advance of the AGM, (iii) addressing of substantial and relevant questions prior to or at the AGM and (iv) voting by appointing the Chairman of the Meeting as proxy, are set out in the Notice of AGM dated 6 April 2021, published via SGXNet and on the Company’s website. Shareholders are advised to refer to the Notice of AGM for further details. The Company currently, does not have a formal dividend policy. Before proposing any dividend, the Board considers factors such as earnings, financial results and position, capital requirements, cash flows and business development plans. The Board will review the adoption of a dividend policy when a more stable trend of profitability is established ( Provision 11.6 of 2018 Code ). The Company has put in place a formal Investor Relations (“IR”) Policy which outlines the processes and practices that the Company adopts to ensure effective communication with shareholders and the investment community, in a timely manner ( Provisions 12.2 and 12.3 of 2018 Code ). The IR Policy is available on the Company’s website at www.ntegrator.com . Shareholders may contact the Company via email at ir@ntegrator.com . MANAGING STAKEHOLDERS RELATIONSHIPS Principle 13: Engagement with Stakeholders The Board adopts an inclusive approach by considering and balancing the needs and interests of material stakeholders, as part of its overall responsibility to ensure that the best interests of the company are served. The Group’s efforts on sustainability include focusing on creating sustainable value for our key stakeholders, which comprise customers, employees, regulators, shareholders and suppliers. Please refer to the section on “Stakeholder Engagement” on page 33 for more information on how the Company engages and manages relationships with key stakeholders ( Provisions 13.1 and 13.2 of 2018 Code ). The Company maintains a corporate website at www.ntegrator.com to communicate and engage with its stakeholders ( Provision 13.3 of 2018 Code ). SECURITIES TRANSACTIONS The Group has adopted a Code of Best Practices for Dealings in Securities (the “Code of Best Practices”) which defines the Group’s policy on dealings in securities of the Company and implications of Insider Trading. To comply with Rule 1204(19)(b) and in line with our Code of Best Practices, Directors and Key Management Personnel of the Group who have access to price-sensitive and confidential information are not permitted to deal in securities of the Company during the periods commencing one month before the announcement of the Group’s annual or half-year results and ending on the date of the announcement of such results, or when they are in possession of unpublished price-sensitive information on the Group. In addition, Directors and Key Management Personnel of the Group are not allowed to deal in the Company’s shares or, securities, on short-term considerations. Directors and Key Management Personnel are required to confirm annually that they have complied with the Code of Best Practices with regards to their securities transactions.